Data Entry Specialist

Job Description

ABOUT JOB

We are seeking a highly detailed, process-oriented Data Entry Specialist to join our team. While this role supports our purchasing operations, it is heavily focused on high-level data entry, spreadsheet management, and accurate record-keeping rather than traditional supply chain management. The ideal candidate is a proactive “go-getter” who thrives in Excel and QuickBooks, ensuring our purchasing and accounting data is meticulously organized so our company can operate efficiently.

Key Responsibilities

• High-Level Data Entry: Accurately input, update, and manage purchasing, inventory, and supplier data across company systems, including spreadsheets and QuickBooks.
• Order Processing: Prepare, process, and track purchase orders and requisitions for materials, supplies, and equipment.
• Data Tracking & Record Keeping: Maintain meticulous, up-to-date records of purchases, pricing, and supplier information. Monitor inventory levels and delivery statuses.
• Process Management: Utilize a process-oriented approach to streamline data entry workflows, maintain data integrity, and minimize errors.
• Cross-Functional Support: Act as a bridge between purchasing and accounting by ensuring all data aligns properly within QuickBooks and internal reports.
• Issue Resolution: Identify and resolve data discrepancies, missing records, or incorrect shipment entries.

Qualifications & Requirements

• Experience: Proven experience in high-level data entry.
• Tech Savvy: Strong proficiency in Microsoft Excel and QuickBooks is required.
• Working Style: Process-oriented with a proactive, “go-getter” mentality and an incredibly smart attention to detail.
• Bonus Skills: A background in Purchasing or Accounting is a strong plus (traditional supply chain experience is not necessary).
• Availability: Ability to work effectively in an office environment during standard business hours.

Benefits

• Health, Dental, Vision
• 401(k)
• Paid Time Off + Holidays
• Growth opportunities within a rapidly scaling company

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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