Executive Administrative Assistant

Job Description

ABOUT JOB

This Executive Administrative Assistant is a full-time position providing support primarily to the Program Manager

Essential Responsibilities:

• Provide executive-level administrative support, including scheduling meetings, coordinating calendars, and booking conference rooms.
• Prepare for meetings by arranging catering, audiovisual needs, agendas, and taking minutes.
• Create and format documents, reports, and presentations using Microsoft Office Suite.
• Maintain and update databases, spreadsheets, and records related to projects, budgets, and personnel.
• Assist in preparing reports, tracking award nominations, and coordinating award presentations.
• Manage program documentation, track progress where required, and facilitate communication between teams.
• Maintain confidential records and ensure accessibility for authorized personnel.
• Assist with travel arrangements and reimbursement requests.
• Distribute internal communications and ensure compliance with organizational procedures.
• Perform other duties as assigned.

Minimum Position Knowledge, Skills, and Abilities Required:

High School Diploma or equivalent, plus seven years of related experience; or an associate’s degree with four years of experience. Excellent and accurate verbal and written communication skills. External and internal customer interface skills that foster good relationships with customers, clients, co-workers, and management. Ability to manage and prioritize multiple tasks. Proficient experience with usual office equipment such as computers, printers, phones, etc. and the ability to resolve issues with those. Proficient experience with Microsoft Office products, and Internet browsers. Must be dependable and punctual.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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