Executive/Administrative Assistant

Job Description

ABOUT JOB

This role requires attention to detail, problem-solving and collaboration skills, strong communication, and strong proficiency in workplace technology. The ideal candidate must be motivated to help the team be successful, be experienced in handling a wide range of administrative tasks and be able to work independently and confidently under pressure. Being flexible, resourceful, and knowing how to navigate large organizations fluidly will also be critical to success in this position.

Role & Responsibilities:

• Coordinate with offices across the Company to facilitate meetings
• Manage complex calendars with discretion and care
• Regularly interface with legal and business executives, associates and other contacts at all levels of the organization
• Manage end-to-end expense reporting and invoicing processes including submissions, review and monthly processing
• Coordinate travel arrangements and logistics
• Support the onboarding of new hires
• Order office supplies and equipment

Minimum qualifications:

• 2+ years of previous experience as an Executive or Administrative Assistant and familiarity with office management and technologies
• Proven experience providing support to executives with exceptional organizational, administrative, and interpersonal skills
• Proficient in MS Word, PowerPoint, Excel and Outlook and comfortable adapting to new technology
• Self-motivated, proactive team player with strong initiative
• Strong attention to detail with emphasis on accuracy, quality, timeliness and follow through
• Ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting and changing priorities with little direction.
• Excellent verbal and written communication skills (via phone, email, Webex and in-person)

Preferred qualifications:

• Experience with American Express systems and processes such as Concur, Reserve, TechCare, Ariba, etc.
• Bachelor’s degree is a plus
• Experience providing support to legal function is a plus

Salary Range: $31.49 to $49.28 hourly + bonus + benefits

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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