Executive Administrative Assistant

Job Description

ABOUT JOB

Our client  is seeking a highly organized, proactive, and trustworthy Executive Assistant to support the company owner in both strategic and day-to-day operations. This role is ideal for someone who thrives in a fast-paced, evolving environment and takes full ownership of their work. You will serve as a key partner to the executive—managing priorities, streamlining communication, and ensuring nothing falls through the cracks.

Key Responsibilities

• Executive Communication & Information Flow– Serve as the primary gateway for information to and from the executive. Stay informed on company updates, industry trends, and key stakeholders, and ensure effective communication across the team.
• Calendar & Priority Management-Fully own and optimize the executive’s calendar. Eliminate scheduling conflicts, prioritize high-value meetings, and ensure time is aligned with business priorities. Reschedule or decline lower-priority commitments as needed.
• Virtual Assistant Oversight-Manage and guide an international Virtual Assistant
• Administrative Operations & Documentation-Oversee the organization, storage, and timely execution of important documents, including those related to insurance, banking, taxes, and government compliance. Maintain accuracy, security, and accessibility
• Access & Systems Management-Coordinate and manage access to tools and platforms (e.g., GSuite, LastPass), ensuring appropriate permissions are granted to team members, contractors, and clients.
• Vendor Coordination & Process Improvement-Negotiate vendor rates, evaluate options, and implement automation where possible to improve efficiency and reduce costs while maintaining strong professional relationships.

Tools & Resources Provided

• Access to company GSuite, calendar, and email
• LastPass account for secure credential management
• Documented processes for email sorting and travel booking
• Access to company accounts and payment methods (via secure systems)

Ideal Candidate

• Highly reliable, organized, and detail-oriented
• Demonstrates strong judgment and problem-solving skills
• Takes full ownership and accountability for outcomes
• Comfortable managing competing priorities and ambiguity
• Communicates clearly and professionally

Pay: $30.00 – $35.00 per hour

Expected hours: 5.0 – 10.0 per week

Benefits:

• Flexible schedule

Work Location: Remote

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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