We are looking for an Executive Administrative Assistant to directly support our C-Level Executives and operations. This is an opportunity for someone who wants to be in the mix with top level executives whose decisions make the biggest impact in our organization.

Duties and Responsibilities

Provide high-level administrative support
Welcomes visitors into executive area and identifies purpose of the visit
Performs clerical and administrative tasks including answering phones, taking messages, and reviewing/routing correspondence
Responsible for data entry, typing, copying, filing, faxing, scanning, and ordering supplies
Schedule/coordinate meetings and conference room schedules for C-Suite using Microsoft Outlook
Attend meetings as requested to take notes/minutes
Compose routine and recurring correspondence (mail, email, fax)
Assisting in preparation of regularly scheduled reports
Handle incoming legal correspondence and subpoenas
Responsible for Special projects and reports as assigned
Create and maintain reports, such as expense reports or appeals reports via Microsoft Excel
Assist with additional projects as needed

Qualifications

High School Diploma required, Bachelor’s Degree preferred
Minimum of 4 years’ experience in an Executive Assistant role, ideally supporting C-Level suite
Excellent organizational, time management, and interpersonal skills
Computer Skills a must (proficient in Microsoft Word, Excel, Powerpoint, and Outlook)
Ability to work independently
Strong verbal and communication skills

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Executive Administrative Assistant

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Executive Administrative Assistant

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