Executive Administrative Assistant

Job Description

ABOUT JOB

As an Executive Assistant in the Commercial and Investment Bank, you will partner with one or more executives managing demanding and dynamic calendars and complex domestic/international travel and expenses. You will be tapping your thought leadership to managing priorities, manage local events, client visits and follow ups and leverage internal tools to create efficiency and provide maximum. You will leverage exceptional communication and organizational skills partnering with colleagues to ensure seamless backup support, work on projects, and provide tactical support for a location. You will also be working closely with key stakeholders across the organization.

Job Responsibilities:

• Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.
• Arrange and maintain complex travel plans and itineraries for domestic and international travel
• Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.
• Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed
• Maintain confidential data, enforce internal controls, and comply with policies and procedures

Required qualifications, capabilities and skills:

• • Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment
  • Effective travel planning skills and knowledge
  • Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented
  • Effective interpersonal skills and excellent communication – confident, organized, and clear.
  • Demonstrate solid judgment, decision making and problem solving skills

• Commitment to customer service and collaborate effectively in a team-oriented environment
• Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed

Preferred qualifications, capabilities and skills:

• 3+ years of administrative support experience in a fast paced environment. Experience in a client facing sales and financial services environment preferred.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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