Executive Administrative Assistant

Job Description

ABOUT JOB

We are looking for an Executive Administrative Assistant to directly support our C-Level Executives and operations. This is an opportunity for someone who wants to be in the mix with top level executives whose decisions make the biggest impact in our organization.

Duties and Responsibilities

• Welcomes visitors into executive area and identifies purpose of the visit
• Performs clerical and administrative tasks including answering phones, taking messages, and reviewing/routing correspondence
• Schedule/coordinate meetings and conference room schedules for C-Suite using Microsoft Outlook
• Attend meetings as requested to take notes/minutes
• Maintain attendance records for senior staff and direct reports via ADP
• Compose routine and recurring correspondence (mail, email, fax)
• Assisting in preparation of regularly scheduled reports
• Handle incoming legal correspondence and subpoenas
• Responsible for Special projects and reports as assigned
• Create and maintain reports, such as expense reports or appeals reports via Microsoft Excel
• Handle medical appeals and ensure they go to the proper parties
• Assist with additional projects as needed

Qualifications

• High School Diploma required, Bachelor’s Degree preferred
• Minimum of 4 years’ experience in an Executive Assistant role, ideally supporting C-Level suite
• Excellent organizational, time management, and interpersonal skills
• Computer Skills a must (proficient in Microsoft Word, Excel, Powerpoint, and Outlook)
• Ability to work independently
• Strong verbal and communication skills

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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