Executive Administrative Assistant

Job Description

ABOUT JOB

Our client  is seeking a new Executive Administrative Assistant. We are looking for a highly organized, detail-oriented professional to serve in a dual-function role supporting senior leadership while also partially supporting the Legal Team. Approximately 70% of this role focuses on executive administrative support — managing calendars, communications, travel, and special projects with precision and discretion. The remaining 30% is dedicated to the Legal Team: assisting with Board of Director meeting preparation, assisting with general organization/administration, and performing basic paralegal support.

What do we offer you?

• Competitive, market-based compensation package depending on your experience and
• knowledge.
• Career development and growth opportunities.
• Medical / Dental / Vision Insurance
• Flexible Spending Account Options
• Short Term/Long Term Disability Insurance
• Basic and Supplemental Life/AD&D Insurance
• 401(k) Incentive Savings Plan
• Paid Holidays (Fixed and floating)
• Paid Time Off and Sick Days
• Additional Benefits:

• Tuition Reimbursement
• Employee Assistance Program
• Accident Insurance
• Legal Plan
• Critical Illness Insurance
• Hospital Indemnity Insurance
• Legal Plan
• ID Theft Insurance
• Universal Life

What do we expect from you as an Executive Administrative Assistant?

• 5+ years of combined experience in executive administrative support
• Prior experience supporting C-suite or VP-level executives preferred
• Outstanding written and verbal communication skills
• Exceptional organizational skills and meticulous attention to detail
• High degree of discretion and confidentiality
• Proficiency with the Google Suite
• Ability to manage competing priorities with minimal supervision

Nice to Have:

• Experience in chemical or petrochemical industry preferred
• Familiarity with expense management platforms
• Experience coordinating board meetings and preparing board materials
• Experience with using the Google suite of products
• Bachelor’s degree preferred, but not required with equivalent experience

All Company Core Competencies as well as the following job specific competencies:

• Eagerness to Learn
• Problem Analysis & Judgment
• Communication & Listening
• Planning & Organizing
• Discipline
• Teamwork

What does your day look like?

Your core responsibilities are to:

• Manage complex executive calendars, including scheduling meetings, resolving conflicts, and proactively communicating changes
• Prepare correspondence, presentations, reports, and briefing materials on behalf of the executive(s)
• Screen and prioritize incoming calls, emails, and meeting requests
• Plan and coordinate logistics for internal and external meetings, offsites, and events
• Track action items, deadlines, and follow-ups to keep the executive team on schedule
• Assist with Contract Administration as needed
• Support Legal Team, special projects and strategic initiatives as assigned

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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