Executive Administrator

Job Description

ABOUT JOB

Our company is seeking an executive administrator to support the leadership team and oversee general office management responsibilities. This role reports to the Vice President of Technology.

Key Responsibilities:

• Coordinate domestic and international travel arrangements for supported executives.
• Manage day-to-day administrative operations for the team and the Austin site for CMS.
• Partner closely with the SVP’s executive administrator and team colleagues to solve problems collaboratively and proactively.
• Prepare and submit expense reports using Concur.
• Support key team initiatives as a project coordinator, including updates to monthly strategy reports and new-hire training sessions.
• Adjust priorities and schedules quickly in response to last-minute changes.
• Develop and update presentations, spreadsheets, organizational charts, group lists, and other documents as needed.
• Provide backup support to the SVP’s executive administrator as needed.
• Track meeting action items and document key discussions.
• Maintain organizational structure presentations based on headcount reporting.
• Support hiring and onboarding activities, including securing workspace and equipment for new hires.

Qualifications

Basic Qualifications:

• Associate: Minimum of 6 months of work experience or a Bachelor’s Degree

Preferred Qualifications:

• Associate: 2 or more years of work experience
• Bachelor’s Degree
• 2 or more years of work experience
• 5+ years of administrative experience, preferably in a global public company or professional services firm.
• Highly collaborative, organized, and self-directed, with strong problem-solving skills, sound judgment under pressure, and the ability to anticipate needs, work across functions, and operate with minimal supervision.
• Exceptional judgment and discretion in handling confidential and material non-public information.
• Proficiency in Microsoft Office Suite, especially Outlook.
• Excellent written and verbal communication skills.
• Exceptional speed and ability to complete tasks on short notice
• Strong attention to detail and a high standard of quality.
• Ability to manage multiple priorities and reprioritize quickly in a fast-paced environment.
• Experience supporting executives in a fast-paced, demanding corporate environment, with professionalism, discretion, and a proactive, solution-oriented approach.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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