Executive Assistant

Job Description

ABOUT JOB

Our client  is seeking a seasoned, poised, and professional Executive Assistant (EA) to support the Chairman, CFO, and CIO.

The successful candidate will serve as a trusted partner, providing seamless day-to-day support, managing competing priorities, and helping create a smooth and professional experience for both internal and external stakeholders.

Responsibilities

This is a high-responsibility support role for senior executives. The ideal candidate is proactive, detail-oriented, and exercises sound judgment, discretion, and professionalism at all times. We expect this person to, with training, perform the following responsibilities:

Executive Support

o Provide comprehensive administrative support to the Chairman, CFO, and CIO

o Manage complex calendars, including scheduling internal and external meetings and resolving conflicts

o Coordinate all meeting logistics, including agendas, materials, and follow-ups

o Arrange and manage detailed travel itineraries

o Prepare polished materials and ensure all deliverables meet firm standards

o Track and manage corporate and personal expense reporting with accuracy and timeliness

o Serve as a gatekeeper by prioritizing requests and managing inbound communications

o Maintain organized records and documentation for ease of access and continuity

o Act as a liaison between executives and IT as needed

CEO Support (Backup)

o Provide supplemental support to the CEO’s Executive Assistant as needed, including scheduling and expense reporting

Coordination & Execution

o Track action items and ensure timely follow-up on deliverables

o Assist in coordinating projects and initiatives as directed by executives

o Manage competing priorities with a strong sense of urgency and attention to detail

Collaboration & Relationship Management

o Build and maintain strong relationships with internal teams, clients, and external partners

o Facilitate clear and professional communication across stakeholders

o Provide thoughtful, responsive support that reflects the firm’s standards and values

Additional Support

o Assist with administrative needs across the broader team as required

o Provide backup coverage for other administrative roles when needed

o Contribute to a collaborative, team-first environment

Qualifications

o 5–10 years of experience supporting senior executives in a professional environment

o Proven ability to manage multiple priorities with discretion and sound judgment

o Strong organizational skills and exceptional attention to detail

o Excellent written and verbal communication skills

o Ability to operate with a high degree of professionalism, confidentiality, and reliability

o Advance knowledge of Outlook and an expert at calendaring

o Experience with Concur or similar expense reporting software; familiarity with Salesforce

Core Competencies

Professionalism & Discretion

o Maintains the highest level of confidentiality and judgment

o Represents executives and the firm with polish and professionalism

Interpersonal Effectiveness

o Builds strong relationships and communicates with clarity and confidence

o Navigates interactions with emotional intelligence and awareness

Organization & Execution

o Effectively manages time, priorities, and deliverables

o Consistently produces accurate, high-quality work

Composure & Adaptability

o Remains calm and solutions-oriented in a fast-paced environment

o Adjusts quickly to changing priorities and demands

Dependability

o Reliable, responsive, and consistently prepared

o Follows through on commitments with a strong sense of ownership

Compensation

Our company offers a competitive compensation package, including base salary and benefits.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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