Executive Assistant

Job Description

JOB DETAILS

The Executive Assistant will provide high-level administrative support to the Chief Operating Officer. This role also organizes and coordinates executive outreach and external relations efforts and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Essential Functions:

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the COO’s ability to effectively lead the company.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by COO.
• Draft and prepare correspondence for internal announcements, executive meetings, and organizations that the COO is involved with.
• Manage the COO’s contacts
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
• Use discretion, confidentiality, and good judgment to handle executive matters.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive’s time by reading, researching, collecting, and analyzing information as needed, in advance.
• Complete ad-hoc projects as assigned — such as personal events and/or family needs.
• Organize complex calendars and schedules, resolving any scheduling issues.

• Perform other duties as assigned.

Job Requirements:

• 5+ years of experience required in working in a CEO / President / C-Level assistant role.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally.
• Willingness to stay up to date with the latest administrative methods and technology.
• Excellent attention to detail

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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