Executive Assistant

Job Description

ABOUT JOB

Our client is seeking an experienced C-suite Executive Administrator to support one of our most successful Regional President’s in handling all administrative and strategic initiatives required.

Job Description

• Assist the Regional President with managing their complex business operations to ensure administrative, financial, and operational activities are performed in a seamless and efficient manner.
• Provide oversight and guidance, organize, and prioritize critical issues.
• Manage and organize complex calendar activities such as meetings, agendas, luncheon arrangements, and travel plans; work around scheduling conflicts and keep the Regional President on schedule.
• Assist in planning and coordinating complex travel arrangements.
• Manage email correspondence for the Regional President promptly. Reply where necessary, print attachments, follow up on actions, and flag urgent messages. File in appropriate folders.
• Update and maintain contacts, telephone numbers, and email addresses.
• Answer and screen all incoming calls.
• Organize and input expenses and charitable contributions, track payments and allowances.
• Prepare, collect, and maintain information for the preparation of confidential reports, proposals, and other materials.
• Ensure that education, credentials, and licensing of staff is current.
• Prepare, collect, and maintain information for the preparation of confidential reports, proposals, and other materials.
• Greet and direct all office visitors.
• Provide personal support to the Regional President, including managing personal calendar, coordinating personal and family appointments and travel, ensuring day-to-day needs are proactively met.

• Support the Regional President’s public persona and brand, ensuring the Regional President’s schedule is optimized.
• Collaborate with cross functional teams, including PR & marketing, to assist with public appearances, media interactions, and content development to reinforce the Regional President’s brand identity
• Build and maintain strong relationships with clients, media outlets, industry professionals, and key stakeholders to maximize opportunities for the Regional President’s exposure.
• Manage sponsorship and donation approvals with compliance and management.
• Manage key appointments, speech writing, and board engagement deliverables.
• Manage events for the Regional President’s team, ensuring successful event operation and networking occurs.

• 5+ years of executive administrative experience supporting corporate C-Suite professional/s, real estate background preferred‑C-suite professional/s, real estate background preferred
• Bachelor’s degree required

• Excellent verbal and written communication skills
• Highly organized, logical thinker
• Takes initiative
• Flexible schedule for overtime
• Ability to multi‑task and organize a daily workload by priorities
• Facile with short/long hand
• Sense of urgency about tasks or assignments
• Friendly, personable demeanor
• Strong work ethic/commitment level
• Team player
• Positive attitude
• Excellent attention to detail and follow through‑through
• Proactive approach to problem solving‑solving
• Technologically proficient with Outlook, MS Suite, Workday, Microsoft Teams, etc.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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