Executive Assistant

Job Description

ABOUT JOB

Our client  is seeking an Executive Assistant to support the President.

Key Responsibilities

• Own and manage a complex, high-volume calendar with competing priorities, last-minute changes, and significant travel
• Coordinate all travel logistics including flights, hotels, ground transportation, and itineraries across domestic and international trips
• Collaborate with President’s core operating team on logistics, relationship management, and strategic initiatives
• Handle confidential and sensitive information with complete discretion and high degree of professionalism at all times
• Triage and manage executive inbox, flagging priorities and drafting responses as needed
• Collaborate with other EAs and internal stakeholders throughout the organization to track and preempt priorities
• Work with internal team to manage gifting and personalized outreach on behalf of the executive, often for high-profile contacts
• Ensure the executive is prepared for internal and external meetings, building detailed briefing materials and tracking follow-ups
• Highly proactive and anticipates needs of the executive and proactively solve problems before they surface
• Coordinate across internal stakeholders and external contacts to drive follow-through on executive priorities
• Occasional opportunities to travel as scheduling and President needs necessitate
• Liaise with family and domestic staff on occasional needs, requests, or special projects to the household

Requirements

• 6+ years of experience as an Executive Assistant to a founder or C-level executive within a fast-paced organization
• High responsiveness and flexibility, including availability outside of traditional business hours when the executive is traveling or operating across time zones
• Enthusiasm for high-importance, high-urgency work and real-time problem solving
• Strong emotional intelligence and ability to adapt to varying communication and management styles
• Exceptional organizational skills with a demonstrated ability to manage complexity without dropping details
• Proactive, anticipatory work style. Solves problems before being asked.
• Ability to operate with high discretion in all settings
• Ability to leverage AI tools to improve operating efficiency
• Strong communicator, both written and verbal, with sound judgment on when to escalate
• Proficient in Google Workspace, Microsoft Office, Slack and other personal management tools

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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