Executive Assistant

Job Description

ABOUT JOB

We are seeking a highly organized and proactive Executive Assistant to provide exceptional support to the Executive Vice President of Credit and Operations. The ideal candidate will be a detail-oriented professional with excellent communication and time management skills.

Requirements:

Administrative Support

• Manage the EVP’s schedule, including calendar management, appointment scheduling, and travel arrangements.
• Act as the first point of contact between the EVP and internal/external stakeholders, demonstrating professionalism and discretion.
• Prepare and organize documents, reports, presentations, and correspondence for the EVP.
• Handle emails, responding to or directing inquiries as appropriate.

Meeting Coordination

• Schedule, coordinate, and prepare materials for meetings, conferences, and presentations.
• Attend meetings with the EVP, take meeting minutes, and follow up on action items.
• Ensure that meeting rooms are set up, and necessary equipment and materials are available.

Information Management

• Organize and maintain files, records, and databases in a systematic and accessible manner.
• Research and compile data on various topics, as requested by the EVP.
• Assist with data entry, data analysis, and report generation as needed.

Communication

• Draft, proofread, and edit various documents, including emails, reports, and memos, to ensure accuracy and clarity.
• Manage the EVP’s email inbox, flagging important messages, and prioritizing correspondence.
• Screen and direct phone calls, taking messages and ensuring that urgent matters are addressed promptly.

Project Support

• Assist the EVP with special projects and initiatives as assigned.
• Collaborate with other team members to ensure the successful completion of projects.
• Track project deadlines and deliverables, providing regular updates to the EVP.

Expected Experience, Skills and Education:

• Bachelor’s degree preferred.
• Proven experience as an executive assistant or similar role, preferably in the real estate industry.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Excellent written and verbal communication skills.
• Strong attention to detail and problem-solving abilities.
• Ability to handle sensitive information with discretion and confidentiality.
• Flexibility to adapt to changing priorities and work in a fast-paced environment.
• Professional demeanor and the ability to represent the EVP and the company effectively.

Pay Range

The total compensation pay range for new hires  is $75,000 – $85,000 annually.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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