Executive Assistant

Job Description

ABOUT JOB

What You’ll Do:

• Strategic calendar management – Independently and proactively manage all aspects of schedules and make decisions on priority on their behalf. Respond to invitations and requests while negotiating with others to find the best date/time options.
• Independent and proactive meeting management/coordination. Attend meetings, facilitate communications on behalf of the person(s) being supported to the department or team. Assist with Principal Global Investors Trust Company board meeting planning and logistics.
• Advanced inbox management – Tracking deadlines and responses. Responding to emails on behalf of in their voice. Articulate opinions while connecting multiple channels of information/communications together to make assessments and assist in prioritizing information for the leader(s) supported.
• Manage information through multiple technology channels – Set-up/maintenance of department and team shared sites and process flow of information. Provide high-level training/guidance on how to navigate technology platforms.

Who You Are:

• 6 +years related experience required.
• Strong organizational skills and strong attention to detail.
• Strong verbal and written communication skills.
• Ability to gather, consolidate and analyze data from various sources.
• Strong time management and decision-making skills.
• Strong project reporting skills, with a focus on interdepartmental communication
• Ability to set priorities, handle multiple tasks and meet deadlines.
• Flexible and adaptable to rapidly changing priorities and the ability to handle confidential information.
• Strong keyboarding and adaptability in computer, web and mobile business applications, proficiency in Windows based computer applications (Microsoft Office) and the operation of office equipment.

• Have a deep understanding of the area they support and how it aligns and impacts the broader organization.
• Ability to anticipate patterns and themes and look beyond the immediate problem to get ahead of the wider implications.
• Deal well with ambiguity, demonstrating strong ability to adapt to and lead through change and strong situational awareness.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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