Executive Assistant

Job Description

ABOUT JOB

We are seeking a dynamic and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. This vital role involves managing complex schedules, coordinating projects, and handling a wide range of administrative tasks to ensure seamless daily operations. The ideal candidate will bring energy, attention to detail, and a proactive approach to their work, helping our executives stay focused on strategic priorities while maintaining smooth office functions. This paid position offers an exciting opportunity to contribute to a fast-paced environment where your organizational skills will make a meaningful impact.

Duties

• Manage and coordinate executive calendars using tools like Microsoft Outlook Calendar and Google Workspace, ensuring all appointments, meetings, and events are accurately scheduled and prioritized.
• Prepare, proofread, and transcribe documents, reports, and correspondence with precision using Microsoft Office suite and transcription skills.
• Organize and plan events, meetings, and travel arrangements, including booking venues, accommodations, transportation, and preparing agendas.
• Handle incoming calls with professional phone etiquette on multi-line phone systems; screen and direct inquiries efficiently.
• Support bookkeeping and financial tasks such as data entry in QuickBooks, invoicing, expense tracking, and basic office management duties.
• Assist with project coordination by tracking deadlines, preparing materials, and collaborating across teams to meet objectives.
• Perform clerical duties including data entry, photocopying, filing, front desk reception responsibilities, and managing office supplies inventory.
• Support personal assistant tasks as needed for executives including personal scheduling or errands that enhance overall productivity.

Requirements

• Proven experience as an executive assistant or in a similar administrative role with strong office management background.
• Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with DocuSign for electronic signatures.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
• Strong typing skills coupled with proofreading and transcription capabilities for accurate document preparation.
• Experience with bookkeeping software such as QuickBooks along with basic bookkeeping knowledge.
• Exceptional communication skills—both verbal and written—with professional phone etiquette on multi-line systems.
• Ability to handle confidential information discreetly while maintaining high levels of accuracy in data entry and filing.
• Familiarity with project coordination tools and techniques to support team initiatives efficiently.
• Prior experience supporting executives or high-level professionals is preferred; personal assistant experience is a plus.
• High school diploma or equivalent required; additional certifications in office administration or related fields are advantageous.

Pay: $86,074.41 – $97,530.48 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Relocation assistance
• Tuition reimbursement
• Vision insurance

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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