Executive Assistant

Job Description

ABOUT JOB

We are seeking a highly organized, proactive Executive Assistant to support our Founder & CEO. This role sits at the center of the CEO’s day-to-day operations, helping manage priorities, scheduling, communications, and logistics so leadership can stay focused on the company’s most important work.

The ideal candidate is exceptionally organized, communicates clearly and professionally with people across all levels of the company, and operates with a high degree of discretion and judgment. You anticipate needs before they arise, stay calm in a fast-moving environment, and take pride in making the people around you more effective.

What You’ll Do

Executive Support

• Manage and optimize the CEO’s calendar, ensuring time is allocated to the company’s highest-priority work and conversations
• Coordinate and prioritize scheduling requests across internal teams, partners, investors, and external stakeholders
• Maintain clear visibility on the CEO’s priorities and ensure the calendar reflects them effectively
• Ensure meetings are well prepared by coordinating agendas, confirming logistics, and organizing required materials
• Assist with inbox management and drafting responses where appropriate
• Anticipate scheduling conflicts or operational challenges and proactively resolve them

Admin & Office Management

• Help manage day-to-day office operations to ensure a smooth and welcoming work environment
• Coordinate with vendors, building management, and service providers as needed
• Order and manage office supplies, equipment, and team resources
• Support onboarding logistics for new hires (workspace setup, office access, etc.)

Required Skills & Experience

• 2–5+ years of experience supporting senior executives or founders (startup experience strongly preferred)
• Exceptional organizational skills and attention to detail
• Clear, professional communicator who is comfortable interacting with people across all levels of an organization
• High level of discretion and integrity when handling sensitive information
• Strong judgment and the ability to anticipate needs before they arise
• Calm, professional presence in a fast-moving environment
• Collaborative and service-oriented mindset — focused on helping others work effectively
• Highly receptive to feedback and continuously looking for ways to improve how things operate
• Comfort working with modern productivity tools (Google Workspace, Slack, Notion, etc.)

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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