Executive Assistant

Job Description

ABOUT JOB

Details

• $100,000 + super (full-time equivalent)
• Part-time opportunity, 3 days per week
• Current working days are Tuesday, Wednesday and Friday, with flexibility for the right person
• Initial 2-year opportunity with potential to continue long-term

Role

This is a unique opportunity to step into a broad and highly trusted support role working closely with senior family members and a collaborative creative team. Combining EA, PA, office coordination and marketing support, the role will see you managing day-to-day operations, personal administration, travel, scheduling and communications across multiple business entities. Perfect for someone calm, proactive and adaptable who enjoys variety, values relationships and thrives in a relaxed yet fast-paced environment.

Duties

• Manage diaries and appointments
• Coordinate domestic and international travel arrangements
• Organise medical appointments, utilities, subscriptions and personal administration
• Prepare meeting agendas, minutes and follow-up actions
• Coordinate collaboration, charity and PR requests
• Support social media scheduling and marketing coordination
• Assist with exhibitions, gallery relationships and event coordination
• Manage office supplies, invoices and database administration
• Liaise with external stakeholders across finance, travel and operations

Skills and Experience

• Previous experience within an EA, PA, office management or coordination role
• Strong organisational skills with exceptional attention to detail
• High level of discretion, professionalism and emotional intelligence
• Calm, adaptable and good-humoured personality
• Ability to manage multiple priorities within a small team environment
• Confident communication and stakeholder management skills
• Strong Microsoft Office capability and confidence working on Mac platforms
• Interest or experience within art, design, media or creative industries preferred

Benefits

• Work within a beautiful studio environment
• Join a genuinely warm and supportive family-run business
• Broad, varied and people-focused role
• Opportunity to work alongside respected creatives and business leaders
• Relaxed and collaborative office culture

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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