Executive Assistant

Job Description

JOB  DETAILS

DUTIES AND RESPONSIBILITIES

In this role you will:

• Serve as a strategic partner to executive leadership, maintaining a clear understanding of priorities, goals, and tradeoffs, and proactively aligning time, focus, and resources to highest-impact work.
• Own and manage complex executive calendars, actively prioritizing and making tradeoffs to ensure time is spent on the most critical work, including resolving conflicts and anticipating downstream impacts.
• Prepare executives for meetings and engagements by organizing inputs, drafting and reviewing materials, and ensuring clarity on objectives, context, and desired outcomes (without owning content creation).
• Act as an extension of the executive in day-to-day operations, tracking key initiatives, following up on actions, and ensuring priorities move forward.
• Act as the primary administrative contact for the Board of Directors, managing meeting logistics, preparing materials, and coordinating communications in partnership with the Chief of Staff.
• Collaborate with internal stakeholders to support high-level initiatives and special projects.
• Partner with teams to plan and execute team and organization-wide meetings, offsites and events (virtual and in-person), contributing to team effectiveness and culture through strong coordination, logistics, and experience design.
• Proactively identify opportunities to improve how executives operate, including optimizing workflows, communication, and decision-making processes.
• Coordinate travel arrangements and process expense reports.
• Maintain confidentiality and handle sensitive information with discretion.
• Other duties, as assigned.

EXPERIENCE & QUALIFICATIONS

We seek candidates who have:

• 5+ years of experience providing administrative support to C-level executives, preferably in a nonprofit or mission-driven organization.
• Proven ability to anticipate needs, think critically, and exercise strong judgment in a fast-moving environment, with a demonstrated ability to manage competing priorities and support executive-level decision-making.
• Exceptional organizational skills, time management, and attention to detail.
• Strong written and verbal communication skills with the ability to interact professionally across all levels of the organization.
• Proficiency using Google Workspace (Docs, Sheets, Calendar, Meet), Slack, Zoom, and other productivity tools; comfort leveraging tools and systems to improve efficiency.
• Ability to manage multiple priorities and adapt to changing needs while maintaining a high level of discretion and professionalism.
• Experience supporting executive workflows, including complex scheduling, meeting preparation, travel logistics, and coordination of high-impact events and engagements.
• AI fluency and integration in ways of working

In addition, candidates must:

• Be a U.S. Citizen or Permanent Resident
• Work within the United States
• Pass a pre-employment background check
• Be willing to travel a minimum of two times per year for team events

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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