Executive Assistant

Job Description

JOB  DETAILS

Responsibilities

• Manage complex executive calendars across multiple time zones, including prioritization of meetings, scheduling conflicts, and shifting business priorities
• Coordinate internal and external meetings, leadership reviews, team events, and other business activities
• Arrange domestic and international travel, including itineraries, accommodations, transportation, and expense coordination
• Prepare and organize meeting agendas, presentations, materials, and follow-up actions
• Support day-to-day operational needs of assigned executive leaders to ensure efficient workflow and execution
• Track action items, deadlines, and key deliverables to help maintain alignment and accountability across stakeholders
• Maintain organized records, documentation, and filing systems as needed
• Handle confidential and sensitive information with a high degree of discretion and professionalism
• Serve as a point of contact between executive leaders and internal or external stakeholders
• Draft, proofread, and edit correspondence, presentations, reports, and other business communications
• Build strong working relationships across teams and functions to support collaboration and execution
• Exercise sound judgment in prioritizing requests, resolving scheduling challenges, and escalating issues when appropriate
• Support planning and coordination of executive meetings, offsites, and cross-functional events
• Leverage productivity and AI-enabled tools to improve organization, efficiency, communication, and administrative workflows

Qualifications

Minimum Qualifications

• 4+ years of experience supporting senior leaders or executives in a fast-paced, complex business environment
• Strong organizational, prioritization, and time management skills with exceptional attention to detail
• Demonstrated ability to manage sensitive and confidential information with professionalism and discretion
• Excellent written and verbal communication skills
• Proven ability to work independently, adapt quickly, and manage multiple priorities simultaneously
• Experience coordinating complex calendars, travel arrangements, meetings, and executive communications
• Proficiency with collaboration and productivity tools such as Google Workspace, Microsoft Office Suite, Slack, and related business applications
• Experience using AI tools (ChatGPT, Copilot, Claude, etc.) to accelerate and elevate your outcomes; including but not limited to communication drafting, data analysis, prompt engineering, and/or documentation

Preferred Qualifications

• Experience supporting leaders within a SaaS, technology, or high-growth organization
• Experience coordinating executive-level meetings, offsites, or cross-functional initiatives
• Bachelor’s degree preferred or equivalent combination of education and relevant experience

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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