Executive Assistant

Job Description

JOB SUMMARY

We are seeking an experienced Executive Assistant to provide high‑level support to the Managing Director,

. This role includes comprehensive diary and email management, executive administrative support, travel coordination, and event management.

Responsibilities 

• Manage complex diaries, schedule meetings and proactively navigate changing priorities for the Managing Director.
• Prepare high‑quality meeting agendas, briefs, documentation and track follow‑up actions.
• Oversee inbox management, flagging priorities, drafting correspondence and ensuring timely responses.
• Coordinate domestic and international travel, including itineraries, logistics and APAC/Global visit schedules.
• Liaise confidently with internal teams, senior leaders, global counterparts and external stakeholders.
• Organise and support events, workshops, off-sites and executive engagements.
• Handle expenses, receipts and reconciliations with accuracy and timeliness.
• Maintain confidentiality while managing sensitive information and business matters.
• Support project work, research, data gathering and preparation of executive materials.
• Maintain organised records, files and shared drives to ensure strong operational rhythm.

About you

• Proven experience in an Executive Assistant or similar senior administrative role.
• Outstanding communication and interpersonal skills, with the ability to engage confidently across all levels of the organisation.
• Exceptional attention to detail, strong organisational capability and a proactive approach to managing competing priorities.
• A friendly, customer‑focused, can‑do attitude, with high energy and a collaborative mindset.
• Ability to work autonomously, problem‑solve quickly and thrive under pressure in a fast‑paced, deadline‑driven environment.
• Strong proficiency in Outlook and the Microsoft Office suite including Co-Pilot.
• Passion for AI Learning
• Ability to build team engagement and support team culture through high levels of initiative and collaboration.
• Flexibility to occasionally support executive requirements outside standard office hours.

Benefits for you

• Opportunity to develop your skills and grow within a world-class organization
• Access to our Employee Assistance Program
• Generous staff discount and suite of extra paid leave options
• Thrive in a culture that champions inclusion, diversity, respect, individuality & possibility

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#PA2ASSISTRevolution
#GlobalAssistantConnect
#BusinessEmpowerment
#VirtualPAPlatform #SkillMatchmaking
#EfficientAssistance
#QualityServiceConnection
#SimplifyDelegateThrive
#PA2ASSISTImpact
#EmpoweringCollaboration