Executive Assistant

Job Description

ABOUT JOB

We are seeking an Executive Assistant to join our team. This role will provide top-tier support to senior leaders while optimizing their time so they can focus on driving impact.

In this role, you’ll get to:

• Support to Senior Leadership: Manage the daily calendars, travel needs, and meeting requests for the VP of Partner Sales and the VP of US Small Business.
• Drive Strategic Planning & Execution: Assist in preparing for all team meetings, leadership offsites, and summits, including agenda management, logistics coordination, and content preparation.
• Foster Cross-Team Collaboration: Work closely with a network of HubSpot Executive Assistants and Coordinators to provide backup support and drive broader company initiatives.
• Manage Confidential & High-Priority Projects: Handle sensitive information with discretion while supporting strategic initiatives and key operational processes.
• Coordinate Events & Travel Logistics: Assist in planning virtual and in-person team events, preparing leadership for travel, and ensuring seamless engagement execution.
• Oversee Administrative Operations: Process expense reports, manage purchase orders, coordinate payments, and liaise with external vendors.

We are looking for people with:

• Proven Administrative & Executive Support Experience: A track record of successfully supporting senior leadership in a high-paced, high-performing environment.
• High level of Professionalism & Stakeholder Management: Ability to represent HubSpot leadership in both internal and external interactions with confidence and discretion.
• Outstanding Organizational & Prioritization Skills: Comfort juggling multiple stakeholders, shifting priorities, and managing high-impact tasks with attention to detail.
• Exceptional Communication Skills: Ability to engage effectively across all levels of the organization, from executives to external partners.
• Tech-Savviness & Adaptability: Proficiency in Google Workspace and/or Microsoft Office, with the ability to navigate evolving tools and technology.
• Proactive & Solution-Oriented Mindset: Comfortable working independently, taking initiative, and handling ambiguity in a fast-paced environment.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#PA2ASSISTRevolution
#GlobalAssistantConnect
#BusinessEmpowerment
#VirtualPAPlatform #SkillMatchmaking
#EfficientAssistance
#QualityServiceConnection
#SimplifyDelegateThrive
#PA2ASSISTImpact
#EmpoweringCollaboration