Executive Assistant

Job Description

ABOUT JOB

Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant . In this role, you’ll directly support three senior leaders, managing complex calendars, coordinating global travel, and ensuring the team operates seamlessly in a fast-paced, high-performance environment. The ideal candidate is polished, resourceful, and thrives on anticipating needs before they arise, while exercising sound judgment and discretion with sensitive information.

Responsibilities

• Provide direct administrative support to the Commodities Trading Management Team, primarily covering three senior individuals
• Manage and coordinate high-volume meeting and conference call schedules across multiple time zones
• Coordinate all travel arrangements, including complex domestic and international itineraries
• Prepare and process travel and expense reports in a timely manner
• Maintain and organize files, records, and internal documentation
• Manage access to shared folders and distribution lists
• Welcome and host visitors attending meetings with the team

Qualifications

• Proven experience supporting senior leaders in a fast-paced environment, including managing calendars across global time zones
• Strong organizational, verbal, and written communication skills
• Highly motivated, trustworthy, and committed to delivering superior-quality work with meticulous attention to detail
• Confident and poised when interacting with individuals at all levels, including executive management
• Ability to multi-task efficiently and manage competing priorities
• Professional attitude and appearance
• Sound judgment and discretion when handling sensitive or confidential matters
• Strong work ethic with the ability to meet tight deadlines while remaining flexible
• Ability to work independently with minimal direction, strong problem-solving skills, and the ability to prioritize effectively
• Proactive mindset — able to anticipate needs and take action to keep things moving
• Proficient in Microsoft Windows, Outlook, Word, PowerPoint, and Excel

The estimated base salary range for this position is $70,000 to $160,000,

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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