Executive Assistant

Job Description

ABOUT JOB

Our is looking for a highly organized and proactive individual to join our team as an Executive Assistant. In this role, you will provide a premium level of administrative and business support to client-facing Partners.

** This role requires onsite support Monday through Friday during standard business hours. **

About the Role

• Provide seamless Executive Assistant support to appointed Partner-level staff, including but not limited to flawlessly managing complex calendars and providing strategic administrative support to increase efficiencies and productivity of the assigned Partners.
• Take a proactive approach to identify and solve potential challenges related to scheduling, travel, and other daily activities before they arise.
• Understand the nature of our firm’s work, how the leadership team functions, and your role in facilitating that work to seamlessly coordinate with other executive assistants across the firm globally.
• Coordinate travel bookings and process expenses.
• Understand and prioritize Partners’ time to ensure they are well-positioned to excel and remain nimble to adjust as needed.
• Build strong rapport with Partners and client contacts.
• Respond to emails and requests in a timely fashion, including outside of standard work hours, as needed.
• Prioritize and manage multiple projects simultaneously and follow through on all associated details.
• Participate in continuing education and training opportunities provided by the firm.
• Possess keen awareness of business strategies and acts as project manager where necessary for your Partners’ client teams, coordinating specific team assignments and projects.
• Identify and execute areas of improvement and increase administrative efficiencies.
• Proof documents, edit presentations and assist with other preparations for Partners’ meetings.
• Provide support and coverage to the Office Manager or other administrative staff as needed.
• Perform related duties as assigned.

What We’re Looking For

• Minimum seven (7) years of administrative or operations experience in a fast-paced, confidential, professional services environment
• Strong verbal and written communication skills
• Strong project management experience
• Detail-oriented
• Ability to manage schedules seamlessly across time zones (domestic and international)
• Client service orientation, exhibit discretion with confidential client matters
• Work well independently and strategically as a team player
• Multi-tasker who exercises keen time management skills
• Resourceful, problem solver
• Always maintain professionalism, specifically when dealing with senior business figures
• Possess a “think on your feet” ability and showcase impeccable judgment
• High emotional intelligence and strong personal impact
• Take on challenges readily and bring a truly proactive approach to duties
• Swift to adapt to various personalities and situations
• Bachelor’s Degree preferred
• Intermediate to Advanced software skills, including but not limited to: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); email and calendar management; travel and expense management tools; video conferencing systems.

While not required, the following would be a plus:

• Experience working in a global corporate/firm setting
• Communications or consulting/client services industry knowledge and business acumen
• A sense of humor

Why Join Us

The successful applicant will be eligible for the following compensation and benefits package:

Base Pay: The annual base compensation range for this role is $90,000-$115,000. The base pay offered will be determined by factors including experience, skills, training, office location, certifications, and education.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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