Executive Assistant

Job Description

ABOUT JOB

We are looking for a highly polished Executive Assistant / Personal Assistant to serve as our clients right hand across business, personal, and creative priorities. The right person is hard-working, discreet, assertive when needed, and able to operate in fast-moving rooms with strong personalities. This role requires someone who can learn our clients work style, anticipate what he needs before being asked, and help bring structure to a busy, sometimes messy, highly dynamic world.

WHAT YOU’LL DO

Executive & personal support

• Manage clients calendar, schedule, commitments, and day-to-day priorities
• Keep track of meetings, calls, travel, follow-ups, and personal tasks
• Create structure around his workflow, communication, and organization systems
• Anticipate needs and proactively solve problems before they become distractions

Communication & representation

• Act as a trusted point of contact when client is unavailable
• Represent client with polish, professionalism, and strong judgment
• Manage communication across calls, texts, emails, and in-person conversations
• Follow up with teams, partners, clients, and collaborators to keep projects moving
• Know when to be warm, when to be firm, and how to get what is needed without friction

Meeting & project support

• Sit in on calls and capture key takeaways, next steps, and decisions
• Turn calls, ideas, and project conversations into organized decks, recaps, and action plans
• Help prepare materials for meetings, pitches, partnerships, and internal updates
• Track deliverables and make sure nothing falls through the cracks
• Support creative and business projects as they develop

Travel & lifestyle coordination

• Coordinate travel, transportation, reservations, and logistics
• Stay flexible as client splits time between cities
• Manage last-minute changes with calm and efficiency
• Ensure client is prepared, on time, and set up for success wherever he needs to be

WHO YOU ARE

You have

• Polish: you can walk into a room with luxury executives, creative operators, or finance people and know how to carry yourself
• Emotional steadiness under pressure and direct feedback
• The ability to be assertive without being abrasive
• Discretion and strong judgment as default settings
• Cultural fluency across different types of rooms and personalities

You want

• A role where execution and trust come before title
• To earn your way into bigger responsibilities
• No hand-holding, you move work forward independently
• To be the person who makes everything run smoother behind the scenes

REQUIREMENTS

• Prior experience as an Executive Assistant, Personal Assistant, Chief of Staff Assistant, Creative Assistant, or similar high-trust support role
• Extremely organized and able to create structure from ambiguity
• Polished, professional, and comfortable representing a high-profile principal
• Strong written and verbal communication skills
• Comfortable managing calendars, travel, logistics, communication, and personal tasks
• Emotionally steady and able to work with direct feedback
• Strong judgment, discretion, and confidentiality
• Comfortable in fast-paced, high-intensity environments
• Flexible and available for an in-person role with travel-related schedule changes

Pay: $120,000.00 per year

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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