Executive Assistant

Job Description

JOB DETAILS

Our client  is seeking a highly organized, proactive, and solutions-oriented Executive Assistant to support members of the Executive Leadership Team . This role sits at the center of the organization and requires exceptional judgment, discretion, communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is not only exceptional at execution, but also anticipates needs, stays several steps ahead, and brings structure and calm to complexity.

Executive Support

• Manage complex, high-volume calendars across multiple time zones for assigned executive leaders
• Prioritize competing requests and shifting business needs with sound judgment and attention to detail
• Prepare leaders for meetings, travel, presentations, and key engagements by coordinating schedules, materials, and logistics
• Anticipate executive needs and proactively improve workflow, communication, and day-to-day efficiency
• Serve as a trusted liaison between executives, internal teams, clients, and external partners
• Represent leadership with professionalism, discretion, and strong executive presence in all interactions

Travel & Expense Management

• Coordinate domestic and international travel, including itineraries, accommodations, and schedule adjustments
• Prepare and reconcile expense reports accurately and in accordance with company policies
• Support travel-related logistics and administrative coordination for assigned leaders

Leadership & Team Support

• Provide administrative partnership to members of the Executive Leadership Team, including scheduling, travel coordination, and operational support
• Coordinate logistics for leadership meetings, client engagements, presentations, and internal events
• Partner collaboratively with the broader Executive Assistant team to ensure continuity of support and coverage across the organization
• Support office operations and in-person leadership needs, including visitor coordination and meeting preparation as needed

Operational Excellence

• Maintain confidentiality and exercise discretion when handling sensitive information and communications
• Track and support timesheet completion and compliance for assigned leaders
• Bring structure, organization, and follow-through to a fast-paced and evolving environment
• Demonstrate strong problem-solving skills, adaptability, and responsiveness under pressure
• Contribute to process improvement and operational consistency across executive support functions

Requirements:

• 5 – 8 years of experience supporting senior executives in a fast-paced corporate or agency environment required
• Proven ability to manage multiple leaders, priorities, and competing deadlines simultaneously
• Exceptional organizational, time management, and prioritization skills with strong attention to detail
• Strong written and verbal communication skills with a high level of professionalism and executive presence
• Demonstrated ability to engage confidently and professionally with senior stakeholders, clients, and external partners
• Ability to operate independently while maintaining alignment and collaboration with leadership and broader administrative teams
• High level of discretion, professionalism, and integrity in handling confidential and sensitive information
• Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint
• Experience coordinating domestic and international travel across multiple time zones preferred
• Comfortable working within Mac-based environments and systems
• Strong interpersonal and relationship-building skills with the ability to establish trust and credibility across teams
• Ability to remain calm under pressure and adapt effectively within dynamic, fast-moving environments
• Proactive, solutions-oriented mindset with the ability to anticipate needs and stay ahead of shifting priorities
• Collaborative, team-oriented approach with a strong service mindset
• Experience operating within client-facing environments preferred

The salary range for this position is $90,000 to $105,000.00.

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