Executive Assistant

Job Description

ABOUT JOB

We’re looking for an experienced Executive Assistant to provide high-level support to our CEO and Executive Leadership Team. In this fast-paced and varied role, you will manage executive schedules, coordinate Board and Committee activities, support key stakeholder relationships, and ensure the smooth operation of the executive office. As a trusted partner, you’ll anticipate needs, manage competing priorities, and help our leaders perform at their best while supporting the successful delivery of organisational priorities.

What You’ll Do

• Provide comprehensive executive support to the CEO and other Executives, including calendar, email, and workflow management.
• Prepare, proofread, and edit correspondence, reports, presentations, and briefing materials.
• Coordinate domestic and international travel arrangements, ensuring adherence to organisational policies.
• Support credit card reconciliations, purchase orders, and other executive financial administration.
• Plan and deliver Board and Committee meeting support, including uploading documents to Convene, organising catering, and taking accurate minutes.
• Liaise with internal and external stakeholders, including senior government and industry representatives.
• Maintain filing and document management systems, ensuring confidentiality, accuracy, and accessibility.
• Proactively manage competing priorities, complex logistics, and sensitive matters to enable executives to perform at their best.

What You’ll Bring

• 5+ years’ experience in an executive assistant or senior administrative support role, ideally supporting multiple executives.
• Experience supporting Board or Committee meetings is highly regarded.
• Exceptional organisational, planning, and prioritisation skills, with the ability to manage competing demands.
• Strong attention to detail and proactive problem-solving abilities.
• High-level written and verbal communication skills, with the ability to draft and edit professional documents.
• Proficiency in Microsoft Office and familiarity with governance software such as Convene or similar platforms.
• Ability to maintain discretion and professionalism while interacting with senior leaders and dignitaries.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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