Executive Assistant

Job Description

ABOUT JOB

We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to a Program Management Office (PMO). The role will serve as a key facilitator for meetings, communications, and administrative processes, ensuring smooth coordination across stakeholders and enabling effective execution of PMO priorities.

Key Responsibilities

• Serve as facilitator for meetings and working sessions, including agenda setting, time management, and ensuring adherence to meeting objectives.
• Track, document, and follow up on action items to ensure timely completion and closure.
• Prepare and distribute meeting minutes, status updates, and stakeholder communications.
• Support planning and execution of meetings with clear goals and actionable outcomes.
• Act as the first point of contact for the supported manager, triaging requests and prioritizing communications.
• Coordinate calendars, meetings, travel arrangements, and logistics using approved federal travel systems (e.g., CGE Concur).
• Prepare agendas, briefing materials, and ensure leadership is fully prepared for meetings and travel.
• Provide expense report support and reconciliation assistance.
• Manage incoming calls, visitors, correspondence, and general administrative workflows.
• Develop, implement, and maintain administrative systems, procedures, and documentation standards.
• Draft memoranda, reports, and other official documents as required.
• Perform quality control review of incoming documents, taskers, and correspondence prior to routing for approval.
• Support training coordination activities in partnership with training coordinators and leadership teams.
• Assist with special projects including research, documentation, and basic analysis as needed.
• Provide cross-training support for new Executive Assistant contractors when required.

Required Qualifications

• Bachelor’s Degree required.
• Minimum of five (5) or more years of experience in executive administrative
• Clearance

Pay:$92,000 to $115,000 per year

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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