Executive Assistant

Job Description

ABOUT JOB

This Executive Assistant opportunity is ideal for a highly organized, proactive, and seasoned professional who thrives in a fast-paced environment and enjoys serving as a true partner to executive leadership. Supporting two VP-level leaders, this individual will play a critical role in helping executives operate efficiently by managing complex calendars, coordinating travel, anticipating needs, handling confidential information, and navigating shifting priorities with professionalism and composure.

We are seeking someone who can serve as a trusted partner who takes initiative, solves problems thoughtfully, and consistently looks for ways to improve their executives’ day-to-day experience.

Responsibilities

• Anticipate the needs and use discretion when setting priorities to keep the leader updated and aware of meetings, agendas, travel, upcoming events, incoming emails and letters, situations relating to the administrative office, campuses, employees and visitors.
• Handle a wide variety of complex situations and time conflicts involving the business/administrative functions of the office and is responsible for confidential and time sensitive material on a regular basis.
• Maintains accurate records and files; develops and maintains filing systems to include electronic and hard copy, computer diskette and network systems; ensures filings are in proper format and filed in a timely manner; supplies information upon request.
• Assist in preparing the budget and tracking expenses
• Organize large meetings which may include multiple departments of the organization
• Offer support and assistance to other departments and employees as needed for special projects and/or events.
• Completes other duties as assigned.
• Performs other duties as assigned
• Complies with all policies and standards

Qualifications

• Bachelor’s Degree required but may substitute a combination of education and experience.
• 8 years of experience as executive assistant supporting executive leaders required.
• Microsoft Word, Excel, PowerPoint, Outlook and other Microsoft applications; Meeting note taking.
• Excellent organizational, oral and written communication skills
• Ability to multi-task, work independently and as a team member.
• Ability to maintain composure when working under pressure.
• Attention to detail.
• Ability to use good judgment and discretion daily as well as when presented with confidential information.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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