Executive Assistant

Job Description

ABOUT JOB

We are seeking a dynamic and highly organized Executive Assistant to support our executive leadership while also taking a lead role in supporting new corporate initiatives, strategic planning, branding and sales activities. This multifaceted role is ideal for someone who thrives in a fast-paced construction environment and is comfortable wearing multiple hats. You’ll be a central hub of communication and creativity, contributing to both the internal operations and external growth of the company.

Primary Responsibilities:

Corporate Initiatives:

• Support the planning and rollout of new corporate initiatives and special projects from concept through implementation.
• Research, compile, and organize information to support leadership decision-making on new programs and opportunities.
• Coordinate cross-departmental efforts and track progress against initiative goals, milestones, and deadlines.

Strategic Planning:

• Assist leadership in preparing for strategic planning sessions, including agendas, presentations, and supporting materials.
• Track and report on key performance indicators and progress toward strategic goals.
• Conduct market, industry, and competitive research to inform planning and business development.
• Help translate strategic objectives into actionable plans and follow up to ensure timely execution.

Branding and Sales Support:

• Structure and organize the social media and branding strategy into a scalable, results-oriented plan, maintaining brand consistency across all digital communications and promotional materials.
• Assist with content creation, graphic design, and marketing collateral as needed.
• Prepare sales proposals, bid packages, and capability statements.
• Track sales metrics, analyze data, and generate reports to support business development and executive review.

Executive Support:

• Manage calendars, appointments, expense reports and travel for executive leadership.
• Draft, proofread, and manage communications, reports, and presentations.
• Attend executive meetings, prepare agendas, and take meeting minutes.
• Create record retention systems, including managing and maintain filing systems, project documentation, and confidential records.
• Serve as a liaison between executives, internal departments, and external partners.
• Other duties as assigned by supervisors as needed to meet the organizations business needs.

Qualifications & Skills:

Required:

• 3–5 years’ experience in executive support, with exposure to marketing, sales, or event planning.
• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail and time management.
• Proficiency with Microsoft Office Suite and social media platforms.
• Comfortable using design and social tools.
• Ability to manage multiple projects simultaneously and meet deadlines.

Preferred:

• Experience in the construction, real estate, or professional services industries.
• Working knowledge of CRM systems and construction software.
• Bachelor’s degree in business administration, Marketing, Communications, or related field experience.

Salary and Benefits:

· Anticipated Hiring Salary Range: $85,000 – $105,000 annually; may be negotiable depending on background, experience and demonstrated contribution in previous roles.

· Benefits: Our company offers a comprehensive benefit package, following a 30-day waiting period, which includes a wide array of valuable benefit options for health, dental, vision, and life in addition to many optional benefits including such things as paid training, accident, hospital indemnity, EAP (employee assistance program), legal, pet insurance and others, as well as paid time off and paid holidays.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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