Executive Assistant

Job Description

ABOUT JOB

We are seeking a dynamic and highly organized Executive Assistant to join our team! This vital role offers the rare opportunity to support executive leadership through expert administrative and project coordination, ensuring seamless operations across all levels. Being a gate keeper to the Managing Member (Founder). The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude. Your energy and dedication will help drive our mission forward while providing outstanding support to our executives. This paid position is perfect for someone eager to grow their career in office management and executive support.

Responsibilities

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.
• Provide comprehensive administrative support, including drafting correspondence, proofreading documents, transcribing audio files, and data entry to maintain accuracy and professionalism.
• Coordinate projects by tracking deadlines, preparing reports, and ensuring all tasks are completed efficiently.
• Handle office management duties such as filing, organizing documents, managing front desk operations, and overseeing office supplies inventory.
• Maintain professional phone etiquette on multi-line phone systems; screen calls and direct inquiries appropriately.
• Utilize bookkeeping tools like QuickBooks for basic financial record keeping and perform clerical tasks such as filing and data entry to support daily operations.
• Support personal assistant responsibilities for executives including personal scheduling, errands, and confidential task management.

Experience

• Proven experience as an executive assistant or in a similar administrative role with a strong background in office management and construction.
• Demonstrated proficiency with Microsoft Office Suite (Word, Sharepoint, Excel, PowerPoint), Google Workspace applications, and data entry systems.
• Familiarity with project coordination tools and techniques to manage multiple priorities effectively.
• Experience with bookkeeping software such as QuickBooks; knowledge of basic bookkeeping principles is a plus.
• Excellent typing skills with high accuracy; capable of proofreading and transcribing audio or written content efficiently.
• Strong organizational skills with the ability to handle multiple tasks simultaneously while maintaining attention to detail.
• Exceptional customer service, vendor and external relationship skills with professional phone etiquette on multi-line systems; experience at a front desk or reception is desirable.
• Office experience that includes filing systems, office supply management, and handling confidential information securely. Join us in this exciting role where your proactive approach and organizational prowess will make a meaningful impact! We value energetic individuals committed to excellence who are ready to support our leadership team every step of the way.

Job Type: Full-time

Pay: $70,000.00 – $90,000.00 per year

Benefits:

• Professional development assistance

Experience:

• Executive administrative support: 2 years (Required)
• Project coordination: 1 year (Required)

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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