Executive Assistant

Job Description

JOB DETAILS

Our client is seeking a highly organized, proactive, and solutions-oriented Executive Assistant / Operations Coordinator to support the Executive Director during our busy summer camp season.

This is not a traditional administrative assistant role. We are looking for someone who thrives in a fast-paced environment, enjoys solving problems, and can manage multiple priorities simultaneously. The ideal candidate is highly organized, technology-savvy, detail-oriented, and capable of taking ownership of projects with minimal supervision.

Responsibilities

• Assist with daily camp operations across multiple locations
• Coordinate purchasing of supplies, materials, snacks, and camp equipment
• Assist with payroll processing and staff timekeeping
• Support accounts payable and accounts receivable functions
• Track invoices, vendor payments, and camp expenses
• Communicate with vendors, staff, and families professionally
• Draft and send emails, newsletters, and operational communications
• Maintain spreadsheets, reports, and organizational systems
• Assist with field trip coordination and logistics
• Troubleshoot operational issues and develop practical solutions
• Support hiring, onboarding, and staff scheduling as needed
• Help ensure camp locations have the materials and resources needed to operate successfully

Qualifications

• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Highly proficient with Google Workspace and/or Microsoft Office
• Comfortable learning new software systems quickly
• Experience with spreadsheets and administrative systems
• Ability to prioritize competing deadlines
• Detail-oriented with strong follow-through
• Professional demeanor and positive attitude
• Ability to work independently and exercise good judgment

Preferred Qualifications

• Experience supporting executives, business owners, or nonprofit leaders
• Experience with payroll, bookkeeping, accounts payable, or accounts receivable
• Familiarity with scheduling software, HR systems, or project management tools

Ideal Candidate

The ideal candidate is resourceful, calm under pressure, and enjoys creating order from chaos. They are the type of person who notices a problem, develops a solution, and handles it before being asked.

If you are highly organized, love systems, enjoy solving problems, and want to be part of a growing educational organization making a difference for children and families, we’d love to hear from you.

Pay: $15.00 – $18.00 per hour

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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