Executive Assistant

Job Description

ABOUT JOB

We are seeking a highly experienced Executive Assistant to provide strategic administrative and operational support to our Chief People Officer. This role requires exceptional judgment, advanced calendar and travel management, meeting facilitation, and the ability to synthesize complex information for executive decision‑making. The successful candidate will be a proactive, organized partner who improves executive effectiveness and drives operational excellence.

Key Responsibilities

• Provide high‑level, confidential administrative support to C‑suite executive, act as a primary organizational liaison.
• Manage complex, competing calendars; prioritize meeting requests and protect executive focus time.
• Plan and execute detailed domestic and international travel: itineraries, logistics, visas, and contingency plans.
• Coordinate executive meetings and collateral (in‑person and virtual) logistics.
• Oversee department administrative systems and tools (distribution lists, SharePoint, Slack, expense and travel platforms).
• Mentor and coordinate with administrative staff; collaborate with internal and external partners to resolve complex issues.
• Identify and implement process improvements to increase operational efficiency and executive productivity.
• Maintain strict confidentiality and exercise sound judgment when handling sensitive matters.

Required Qualifications

• 9+ years progressive executive administrative experience.
• Demonstrated experience supporting senior executives or board leadership and managing high‑stakes priorities.
• Advanced calendar & travel management, including international travel logistics. Expert meeting facilitation experience.
• Adoption of AI (GenAI, Agentic AI) to modernize HR workstreams in addition to new technologies.
• Strong written and verbal communication, superior attention to detail, and ability to synthesize complex material.
• High emotional intelligence and proven ability to build trusted relationships across levels.
• Ability to prioritize and work needs with a high level of agility to meet the ever-changing demands or conflicting priorities.
• Demonstrated discretion, professionalism, and commitment to confidentiality.

Preferred Attributes

• Strategic, proactive problem solver who anticipates needs and drives outcomes.
• Strong project management capability and comfort managing ambiguous, fast‑paced priorities.
• Collaborative leader with experience mentoring administrative teams and liaising with board members.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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