Executive Assistant

Job Description

ABOUT JOB

Our client  is currently seeking an Executive Assistant that will be responsible for providing high quality, professional, and timely executive assistance to Operating Group Leadership.

RESPONSIBILITIES

• • Coordinate and schedule meetings, including room, equipment, catering, and participant details
  • Prepare materials, documents, and PowerPoint presentations for meetings and events; capture and distribute meeting minutes
  • Research, book, and coordinate travel arrangements; handle conference registrations and expense reports
  • Plan and coordinate events, including annual meetings, team outings, customer events, and holiday mailings
  • Order and manage technology items and office supplies; maintain printers and reconcile reports
  • Sort and distribute mail; create shipping labels; manage filing systems; perform contract comparisons
  • Prepare workspaces and coordinate orientation for new team members; handle apparel orders and invoice processing

  Support Director of Operations with staffing and tracking spreadsheets; provide reception desk backup and build relationships across diverse backgrounds

QUALIFICATIONS

• • Associate or bachelor’s degree in Business Administration or equivalent experience
  • Minimum four years administrative experience, with at least one year of executive administrative support
  • Construction-related business experience preferred
  • Ability to maintain a high level of confidentiality and discretion
  • Detail-oriented with the ability to organize and manage multiple projects
  • Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
  • Adaptive, effective communication and active listening skills

  Positive and professional attitude with strong customer service skills

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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