Job Description

JOB SUMMARY

Responsibilities:

• Manage, triage, and prioritize the CEO’s and Board’s email inboxes, surfacing urgent and time-sensitive items.
• Draft, respond to, and route correspondence on behalf of the CEO and Board in a consistent, professional voice.
• Maintain a clean, filtered, and organized inbox using folders, labels, rules, and follow-up systems.
• Flag action items, track outstanding responses, and ensure nothing falls through the cracks.

• Own the CEO’s calendar end-to-end, thoughtfully scheduling and protecting time for key priorities.
• Coordinate internal and external meetings across multiple time zones, partners, and stakeholders.
• Prepare the CEO for each meeting with agendas, briefing notes, and relevant background materials.
• Manage travel arrangements and logistics for CEO events as needed.

• Build and maintain a clear, intuitive folder structure across cloud storage.
• Apply consistent naming conventions, versioning, and access permissions to keep documents easy to find and secure.
• Maintain a board portal / corporate document repository so executives can find what they need on demand.

• Draft and edit correspondence, memos, and documents as needed.
• Support the broader executive team on ad-hoc requests.
• Proactively identify and resolve issues to keep operations running smoothly.

Qualifications:

• 5+ years supporting C-level executives, preferably in dynamic, fast-paced environments.
• Proven track record managing complex inboxes and calendars for senior leaders.
• Strong document and file-management discipline — naming conventions, folder hierarchy, version control.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism, and judgment with confidential information.
• Proficiency in Microsoft Office Suite and cloud-based file storage (Google Drive, SharePoint, or OneDrive).
• Ability to adapt to shifting priorities and anticipate executive needs

Bonus points:

• AI & automation fluency — demonstrated ability to use AI tools thoughtfully (e.g., drafting, summarization, meeting prep) to work smarter and create leverage for executives.
• Workflow design — experience building or improving workflows and automations that drive efficiencies across the organization.
• Familiarity with tools like ChatGPT, Claude, Zapier, Make, Notion AI, or similar.
• Experience in solar, renewables, or supply-chain environments.

Salary & benefits:

• Competitive compensation
• PTO, sick days, mental health days, and paid holidays
• Minimal travel
• 401(k) with employer match
• Employee Assistance Program (EAP) support
• Employee discounts and referral bonuses
• Professional development and volunteer time off

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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