Executive Assistant

• Develops and maintains well-organized filing system that permits easy reference and rapid retrieval of information.
• Promptly receives and screens incoming telephone calls to the district executives, takes messages as appropriate. Elicits necessary information to allow timely and accurate responses and responds when appropriate.
• Greets all visitors, answers questions, and directs to meeting rooms, or connects them with staff members.
• Develops and maintains strong, customer-focused relationships with key stakeholders and decision makers.
• Organizes meetings and/or special events, including, negotiating, arranging for catering, locations, and distribution of information.
• Demonstrates ability to work autonomously with confidence. Works effectively without constant and direct supervision or guidance.

Qualifications

• High school diploma required. Postsecondary degree or diploma or certificate in office administration program considered an asset.
• 6 years of progressive experience as an administrative assistant, including a minimum of 3 years’ experience supporting senior-level managers and/or district executives.
• Excellent verbal and written communication skills; able to communicate to an executive audience with superior professionalism.
• Self-management skills to plan, organize, and prioritize and delegate tasks with conflicting deadlines in a fast-paced environment.
• Ability to act with discretion when handling confidential and privileged information.
• Ability to establish and maintain effective relationships with key stakeholders and decision makers.
• General construction knowledge is considered an asset. Understands terminology and processes when drafting correspondence.