Executive Assistant

Job Description

JOB DETAILS

Our client  is seeking a highly organized, proactive, and service-minded Executive Assistant

We’re looking for someone who thrives in a fast-paced environment, enjoys solving problems before they arise, and takes genuine pride in helping others succeed. The ideal candidate is polished, resourceful, adaptable, and understands that excellence is found in the details.

Key ResponsibilitiesExecutive Support

• Manage and prioritize the owner’s complex calendar, appointments, and scheduling.
• Monitor, organize, and help manage the owner’s email inbox and Slack communications, drafting responses and triaging messages when appropriate.
• Coordinate meetings, travel arrangements, and special projects.
• Anticipate needs, exercise sound judgment, and proactively solve problems with integrity and discretion.
• Handle confidential information with the highest level of professionalism.
• Serve as a trusted gatekeeper and communication hub for the owner, helping ensure priorities stay organized and nothing falls through the cracks.

Office & Operational Support

• Partner with the office team to support day-to-day operations and administrative needs.
• Coordinate vendors, deliveries, office logistics, and operational projects.
• Help maintain a polished, organized, and welcoming environment throughout the practice.
• Identify opportunities to improve systems, organization, and efficiency.
• Jump in wherever needed to help the team deliver an exceptional client experience.

Marketing & Content Support

• Assist with recording behind-the-scenes content for social media.
• Monitor and respond to social media messages and inquiries.
• Coordinate with the marketing manager to support content creation and promotional initiatives.
• Assist during photo shoots, content days, and marketing campaigns.
• Capture authentic moments that reflect the practice’s culture, professionalism, and commitment to natural, refined results.

Events & Hospitality

• Assist with planning and executing client appreciation events, educational events, and promotional experiences.
• Coordinate event logistics and ensure every detail is thoughtfully executed.
• Help create elevated, personalized experiences that reflect our commitment to exceptional hospitality and patient care.
• Build positive relationships with clients, vendors, and business partners while representing the practice with professionalism and warmth.

Personal Assistance

• Assist with occasional personal errands and projects for the owner.
• Coordinate personal appointments and scheduling as needed.
• Provide trusted day-to-day support that allows the owner to remain focused on leading and growing the business.

Qualifications

• 3+ years of experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar support role.
• Exceptional organizational and time management skills with outstanding attention to detail.
• Excellent written and verbal communication skills.
• Professional, polished, and client-focused demeanor.
• Ability to manage multiple priorities while maintaining a calm, positive attitude.
• Comfortable working independently while also collaborating effectively with a team.
• Highly trustworthy with the ability to maintain strict confidentiality.
• Proficient with Microsoft Office, Google Workspace, Slack, and common business software.
• Experience with Instagram, Facebook, and social media messaging is preferred.
• Experience supporting an entrepreneur, executive, or small business owner is highly desirable.
• Experience in aesthetics, healthcare, beauty, luxury hospitality, wellness, or concierge services is a plus, but not required.
• Growth-minded with a desire to continually learn, improve, and contribute to a positive team culture.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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