Executive Assistant

Job Description

ABOUT JOB

Our client is seeking a highly organized individual to work as an Executive Assistant. This individual will ensure professional, flexible, and efficient office operations to help maximize the value of the executive’s work time, as well as the time of the many staff members and external partners working with them. The ideal candidate should have a positive attitude with the ability to be proactive, resourceful and flexible. This individual must ensure an adaptable and friendly office environment, manage the constant flow of information across multiple projects, and proactively coordinate the demanding work hours and meeting schedule of the VP.

Responsibilities:

• Provide administrative support to the Vice President, Content and Talent Development. This role may support up to two executives.
• Calendar Management: Facilitate meetings including communicating participants with time, location, attendees, and agenda. Set up conference calls and operate the videoconferencing system when necessary. Regularly review daily/weekly/monthly calendar and travel plans and anticipate information on materials required in advance.
• Executive Travel: Coordinate domestic and international travel. Provide executives with complete and accurate itineraries with directions.
• Phone Coverage: Answer phone calls promptly and cordially. When executives are not immediately available, actively solidify a time to return and ensure complete follow-up.
• Expense Reporting: Reconcile corporate card payments promptly, and prepare expense reports for Finance Department.
• Departmental Office Management: Coordinate storage/facility needs, ordering supplies, business cards, stationery, etc.
• Arrange weekly department meetings.
• Assist in coordination of events.
• Provide project support as required.

Basic Qualifications:

• 2+ years executive-level administrative support experience
• Well-versed in all areas of Microsoft Office, including Outlook, Word, Excel
• Advanced proficiency with Apple products (Mac, iPad, iPhone).
• Expert-level PowerPoint and Keynote skills are an absolute must.
• Knowledge of how to operate audio/visual videoconferencing equipment.
• Proven organizational skill, with attention to detail and follow-through.
• Strong verbal, written and interpersonal communication skills.
• Experience and success working effectively with a wide range of strong personalities.
• Comfortable prioritizing multiple tasks and maintaining a professional demeanor in a fast-paced environment.
• Flexibility to work overtime, when required.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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