Executive Assistant

The Executive Assistant serves a critical role in the business by providing administrative support to key executives and senior leadership with scheduling, organization, daily logistics and administrative tasks.

Responsibilities

• Provide operational and logistical support to senior leadership and department
• Manage a busy calendar, interacting with both internal and external executives and assistants to coordinate a variety of complex meetings
• Review and summarize documents and deliver timely reports as required
• Prioritize and manage multiple projects simultaneously
• Organize all travel needs and prepare detailed travel itineraries
• Provide phone coverage, meticulously record messages, and alert leadership of emails and phone calls as necessary
• Prepare and process senior leaders’ expense reports
• Maintain accurate documentation and filing systems
• Provide support to other members of the department’s team as needed

Basic Qualifications

• Experience supporting senior leadership and/or department in administrative capacity
• Demonstrated ability to ‘think on your feet’ and solve problems
• Personal confidence and a passion for customer service
• Can-do attitude with superior organizational skills and accuracy
• Ability to maintain confidentiality in all aspects of job responsibilities
• Clear and concise written and verbal communication skills
• Ability to juggle multiple competing priorities under deadlines
• Must be advanced in Microsoft Office applications
• Work overtime to meet business requirements, as needed