Executive Assistant

Job Description

ABOUT JOB

We are seeking an experienced Executive Assistant to support two senior executives . This role is ideal for someone who thrives in a fast-moving environment, exercises excellent judgment, and can keenly manage competing priorities while maintaining a high-level of professionalism and discretion.

The Executive Assistant will serve as a trusted partner to the executives, providing strategic administrative support, driving coordination across stakeholders, and ensuring day-to-day operations run smoothly. .

Initial Responsibilities

• Provide high-level administrative and operational support, including complex calendar management, meeting coordination, and ongoing prioritization of projects and initiatives
• Manage a high volume of scheduling requests and shifting priorities across internal and external stakeholders
• Coordinate all aspects of domestic and international travel, including flights, accommodations, visas, ground transportation, and itineraries
• Anticipate needs, proactively solve problems, and identify opportunities to improve processes and workflows
• Serve as a key point of contact between the executives and filmmakers, partners, industry professionals, investors, and other stakeholders
• Partner closely with coordinators, executive assistants, and cross-functional teams to ensure alignment across schedules and priorities
• Prepare, review, and process documents, contracts, expense reports, and other sensitive materials
• Track action items, deadlines, and key deliverables to ensure timely follow-through
• Compile briefing materials, presentations, and background information for meetings, speaking engagements, and special projects
• Take ownership of ad-hoc projects and requests, as needed

Qualifications

• 2+ years of experience supporting senior executives, preferably in fast-paced, high-growth environments
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Proven ability to manage multiple priorities, deadlines, and stakeholders with sound judgment and discretion
• Ability to handle highly confidential information with professionalism and integrity
• Collaborative, service-oriented mindset with a willingness to pitch in wherever needed
• Calm, adaptable, and solutions-focused under pressure
• Advanced proficiency with Google Workspace, Microsoft Office, and expense management tools (e.g., Ramp, Expensify)
• Highly resourceful, dependable, and proactive

Our target salary range for this role is between $75,000 to $95,000.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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