Executive Assistant

Job Description

ABOUT JOB

Key Responsibilities

• Own the CEO’s calendar end-to-end—proactively scheduling, resolving conflicts, and protecting time for priority work.
• Coordinate travel, meetings, and site visits across Houston, San Antonio, Austin, San Marcos, and Dallas/Fort Worth.
• Prepare the CEO for each day and meeting with relevant context, documents, and priorities.
• Actively use AI tools and automations to streamline scheduling, correspondence, research, and reporting workflows.
• Handle sensitive business and personal matters with absolute discretion, drafting and managing correspondence on the CEO’s behalf.
• Serve as a trusted gatekeeper, filtering and prioritizing incoming requests to protect executive time.
• Take ownership of ad hoc special projects spanning HR, recruiting, operations, and business development.

Key Performance Indicators (KPIs)

• Full command of CEO’s calendar & inbox priorities achieved by Day 30
• Reliable early-morning coverage established (6:00–7:00 AM start) by Day 30
• First AI-driven workflow improvement implemented by Day 60
• Proactive executive gatekeeping and request routing established by Day 90
• Trusted point of contact status built across all five regional markets by Day 90

Qualifications & Skills

• 3+ years supporting a senior executive or owner in a fast-paced environment.
• Demonstrated fluency with AI tools and modern productivity software.
• Experience operating within or supporting complex, multi-site operational environments.
• Exceptional organizational, communication, and independent problem-solving skills.
• High level of professional discretion with confidential information.
• Preferred: Background in construction, electrical contracting, hospitality, or founder-led growth environments.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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