Executive Assistant

Job Description

ABOUT JOB

Our client  is looking for a highly organized, proactive Executive Assistant to the Founder to help keep both the day-to-day and bigger-picture parts of the business moving.

This is not a traditional desk-only executive assistant role. You’ll work closely with the founder across all areas of the business — helping manage calendar and priorities, keeping track of follow-ups and to-dos, coordinating between teams, assisting with content when needed, and jumping into the warehouse or other projects when extra support is needed.

The right person will become a trusted right hand to the founder: someone who understands what is happening across the business, anticipates what needs to happen next, and helps make sure nothing gets dropped.

Responsibilities

• Maintain and organize ongoing to-do lists, priorities, deadlines, and follow-ups.
• Track open items across departments and follow up with team members as needed.
• Help keep communication and projects flowing between the founder and different areas of the business.
• Manage the founder’s calendar, meetings, appointments, and scheduling.
• Prepare for meetings and keep notes, action items, and next steps organized.
• Coordinate travel, reservations, appointments, and other business-related logistics.
• Organize documents, information, files, and other materials needed by the founder.
• Assist with special projects across marketing, product, operations, and the warehouse.
• Work alongside the founder in the warehouse when needed, including helping with launches, organization, product, inventory, or other operational priorities.
• Assist with branded and founder-led social content when needed, including helping prepare products, organize shoots, capture casual behind-the-scenes content, or coordinate content needs.
• Help coordinate samples, products, packages, gifting, and other brand-related projects.
• Handle miscellaneous day-to-day tasks that help the founder and business operate more efficiently.
• Identify problems or loose ends before they become bigger issues.
• Be willing to step into whatever area of the business needs support on a given day.

What We’re Looking For

• Exceptionally organized and detail-oriented.
• Proactive and naturally inclined to think ahead.
• Strong follow-through and ability to keep track of many moving pieces at once.
• Comfortable working closely with a founder in a fast-moving environment.
• Able to shift priorities quickly without becoming overwhelmed.
• Strong written and verbal communication skills.
• Confident communicating with employees, vendors, agencies, and outside partners.
• Discreet and trustworthy with confidential business and personal information.
• Comfortable working independently and making judgment calls.
• Tech-savvy and comfortable learning new systems and tools.
• Willing to be hands-on and help wherever needed.
• Comfortable working in both an office and warehouse environment.
• Experience supporting a founder, executive, entrepreneur, or small business owner strongly preferred.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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