Executive Assistant – Associate

Job Description

ABOUT JOB

Our client is looking to hire an Executive Assistant to provide administrative support to Managing Directors. This individual will regularly interact and work with senior members of the team including Managing Directors and Managing Partners.

Responsibilities

• Manage calendars of several senior managers with a high level of detail, coordinating, and prioritizing daily tasks.
• Arrange complex and detailed travel plans.
• Process expense reports in a timely manner.
• Format information for internal and external communications such as memos, emails, presentations, and reports.
• Help move along deliverables, facilitate special requests, and contribute and execute last-minute ideas.
• Work as part of the larger Facilities and Administration team and support fellow executive assistants as needed.

Qualifications

• Undergraduate college degree
• 7+ years of experience as an Executive Assistant working with senior level management
• Able to manage up through tact and anticipation of needs
• Possess a strong attention to detail and a high level of confidentiality
• Proficient in using Microsoft Office (Word, Outlook, Excel, and PowerPoint)
• Excellent interpersonal communication skills; written and verbal
• Strong experience managing schedules and processes in a fast-paced environment
• Experience scheduling global travel, across multiple time zones, and multi-leg trips
• Team player and comfortable working with 30+ people, reporting to a senior admin
• Comfort operating within a dynamic environment and executing in situations where paths are uncharted
• Able and willing to provide executive support beyond the scope of a typical workday

Benefits

The base salary range for this role is $90,000 to $110,000. iCapital offers a compensation package which includes salary, equity for all full-time employees, and an annual performance bonus.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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