Executive Assistant & Bookkeeper

Job Description

JOB  DETAILS

Key Responsibilities

• Calendar management, scheduling, and appointment coordination.
• Email management, customer service, and vendor communication.
• Quickbooks data entry and reconciliation.
• Creating and updating documents, spreadsheets, and reports.
• Coordinating with contractors, clients, and vendors.
• Tracking project timelines and status updates.
• Occasional travel coordination and expense tracking.
• Emergency support and text/call responsiveness between 7 a.m. – 10 p.m. PST, including weekends.
• Maintain and update financial records, including ledgers and journals.
• Process accounts payable and receivable transactions accurately and timely.
• Prepare bank reconciliations and ensure all transactions are recorded correctly.
• Assist in the preparation of financial reports, including profit and loss statements.
• Perform data entry tasks with a high level of accuracy.
• Transcribe financial documents as needed to ensure clarity and compliance.
• Organize files and documentation for easy retrieval and reference.
• Exhibit excellent phone etiquette when communicating with clients or vendors.

Experience & Requirements

• Must be highly organized and tech-savvy.
• Excellent written and verbal communication.
• Must be comfortable being on-call and responsive after hours.
• Comfortable using time-tracking tools and maintaining detailed task logs.
• Proven experience in bookkeeping or a related field is preferred.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Proficiency in data entry, with a keen eye for detail to avoid errors.
• Familiarity with office procedures and clerical tasks is essential.
• Excellent proofreading skills to ensure accuracy in all financial documents.
• Ability to work independently while collaborating effectively within a team environment.
• Fluent or conversational Spanish is strongly preferred.
• Real Estate or restaurant operations experience is a big plus.
• Familiarity with Adobe Illustrator or graphic design is a plus.
• Must pass background and reference checks.
• Comfortable using Slack, Google, Asana, Zoom, Clickup and other collaborative tools.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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