Executive Assistant Business Partner

Job Description

JOB  DETAILS

The Impact You’ll Have

1. Manage complex executive calendars, including prioritization, gatekeeping, and proactive scheduling recommendations
2. Ensure meeting logistics run seamlessly by securing meeting rooms and making sure leaders are on time and well-prepared
3. Support leadership meetings by capturing notes, tracking action items, and driving follow-ups
4. Monitor project timelines and provide reminders on key deadlines, action items, and deliverables
5. Plan and coordinate team all-hands meetings, offsites, and internal events across the region
6. Partner closely with Facilities, IT, and Security teams to support office and workspace planning & logistics
7. Coordinate domestic and international travel, including flights, accommodation, visas, and required travel documentation
8. Prepare detailed travel itineraries and provide ongoing logistical support, including remote coordination when needed
9. Ensure timely preparation, review, and submission of expense reports
10. Manage team morale and travel budgets
11. Provide ad hoc administrative and project support as required

The Experience You’ll Bring

1. Minimum 4+ years of administrative experience
2. Minimum 2+ years experience supporting a Director or VP-level leader
3. Bachelor’s degree or equivalent practical experience
4. Google calendar
5. Experience supporting multiple leaders
6. Excellent communication skills with ability to build strong relationships with stakeholders
7. Demonstrated ability to prioritize leaders’ calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
8. Experience working in a fast paced, often changing environment with efficiency and accuracy
9. Strong organizational skills with a strong attention to detail
10. Experience coordinating projects
11. Experience working in a complex, matrixed and global environment
12. Be a problem solver at heart with a genuine interest in learning by helping

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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