Executive Assistant, CFO & CEO

Job Description

JOB  DETAILS

What Success Looks Like

In this role, success means:

• The CFO’s calendar is organized, protected, and optimized, with investor and external meetings coordinated seamlessly and well in advance.
• Monthly and quarterly financial reporting cycles run smoothly because materials are gathered, consolidated, and distributed on time.
• The CFO, Finance & Strategy, Accounting, and BizOps teams feel well-supported with responsive, reliable operational assistance.
• External partners, including investors, acquisition counterparties, and strategic contacts, experience Apollo as organized, professional, and easy to work with.
• The CEO’s inbox and calendar are monitored consistently, with high-priority items flagged and nothing important missed, in tight partnership with the Chief of Staff, CEO.
• CFO board commitments and prep cycles are scheduled and managed well in advance, in tight partnership with General Counsel and the Chief of Staff, Legal.
• CFO-led offsites and Finance team events are polished, connected, and impactful.
• Both executives trust this person implicitly with sensitive information, confidential communications, and high-stakes logistics.

What You Bring

• 7+ years of executive support experience, ideally supporting a CFO, CEO, or C-level executive in a high-growth technology company.
• Experience managing complex external relationship calendars, including scheduling meetings with investors, board members, or M&A counterparties.
• Communication: Outstanding written and verbal communication skills; ability to draft polished, professional correspondence on behalf of the CFO and CEO.
• Discretion: Proven ability to manage highly confidential and sensitive financial, strategic, and personnel information with absolute discretion.
• Exceptional calendar, inbox, travel, and logistics management skills across multiple executives simultaneously.
• Ability to anticipate needs, identify risks, and solve problems before they escalate.
• Comfort operating in ambiguity and creating structure from scratch.
• Strong cross-functional stakeholder management skills, comfortable working across Finance, Accounting, BizOps, and Executive teams.
• High ownership mindset with the ability to manage multiple workstreams and shifting priorities simultaneously.
• Deep attention to detail and a strong bias toward follow-through.
• Low ego, high EQ, and strong service orientation.
• Experience with tools such as Google Workspace, Slack, Navan, expense systems, and project management tools preferred.
• Familiarity with financial reporting cycles, investor materials, or experience in a finance, accounting, or investment environment is a plus.

Ideal Candidate Profile

You may be a strong fit if you are:

• A true partner to executives, not just a task manager.
• Known for being five steps ahead.
• Comfortable owning the details so busy leaders don’t have to.
• Trusted with confidential, financial, and strategically sensitive information.
• Excellent at making busy leaders more effective through precision and care.
• Energized by building systems and creating consistency, not just executing individual tasks.
• Able to move seamlessly between supporting a detail-oriented finance leader and a high-velocity CEO.
• Naturally calm, organized, and reliable in a fast-paced, high-stakes environment.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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