Executive Assistant – Human Resources

Job Description

ABOUT JOB

As an Executive Assistant, Human Resources, you’ll be part of our team working as a remote employee. You’ll get to:

• Provide executive-level administrative and operational support to multiple HR Vice Presidents and Executives.
• Be responsible for managing complex calendars, coordinating meetings and travel, preparing communications and presentations, handling confidential information with discretion, and ensuring smooth day-to-day support across the HR leadership team.
• Manage an extremely active and dynamic calendar of appointments. Think creatively and resourcefully about alternatives, protect time, and manage calendars, including scheduling internal and external meetings across multiple time zones.
• Arrange complex and detailed travel plans, coordinate domestic and international travel arrangements, including itineraries, agendas and accommodations, and expense reporting. Compile documents for travel-related meetings.
• Prepare, format, and distribute presentations, reports, agendas, meeting materials, and correspondence.
• Support leadership meetings by organizing logistics, preparing materials, capturing action items, and following up on deliverables.
• Serve as a point of contact for internal and external stakeholders on behalf of the HR Vice Presidents.
• Handle sensitive and confidential information with a high degree of professionalism and discretion.
• Assist with planning and coordination of HR events, team meetings, off-sites, and leadership sessions.
• Partner closely with Executive Assistants across the organization to find efficient solutions for scheduling challenges.
• Support in creating/editing various documents, including letters/memos, PowerPoint presentations, Excel files (including manipulation of data/creation of charts), etc.
• Prioritize conflicting needs, handle work expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
• Proactively manage business rhythm planning, ensuring that all core business meetings are scheduled with logistics and other pre-meeting requirements identified and addressed accordingly
• Monitor and prioritize incoming communications, escalating urgent matters as appropriate.
• Support budget tracking, purchase orders, invoices, and other administrative processes as needed.
• Maintain organized digital files, records, and documentation.
• Identify opportunities to improve administrative processes and enhance team efficiency.

The Person:

You love to learn and grow and be acknowledged for your valuable contributions. You’re not intimidated by innovation. Wouldn’t it be great if you could do your job and do a world of good? In fact, you embrace it. You also have:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• 5+ years of professional experience in an Executive Assistant, Senior Administrative, or similar support role.
• Experience supporting multiple senior leaders for a publicly traded, global company, preferably in Human Resources or a corporate environment.
• Proven ability to manage complex schedules and priorities with minimal supervision.
• Expert Proficiency using Microsoft Office Suite applications, including Outlook, PowerPoint, Word, and Excel; and experience with travel systems and expense reimbursement procedures.
• Experience with expense management, travel coordination, and meeting logistics.
• Flexibility and adaptability in response to changing business needs.
• Demonstrated proactive approach to problem-solving with strong and independent decision-making capability.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Excellent analytical, time-management, and project management skills. High degree of attention to detail while also being tenacious with execution are critical elements to success in role.
• Superb interpersonal skills and working in a complex, matrixed organization.
• High degree of confidentiality and professionalism.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• The ideal candidate is highly organized, proactive, professional, and capable of managing competing priorities in a fast-paced environment.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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