Executive Assistant/Office Manager

Job Description

ABOUT JOB

The Executive Assistant will primarily support the COO and provide additional support to executive team members as directed.

ESSENTIAL DUTIES & RESPONSIBILITIES

· Heavy calendar management including scheduling meetings, conference calls, travel and annual events with internal and external clients.

· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf

· Maintaining comprehensive and accurate data

· Be able to take detailed messages to executives and employees

· Prepare for executive meetings in advance including printing of materials for all meetings, texting conference call numbers and codes for conference calls and sending out meeting reminders, when necessary.

· Organize, prepare and manage expense reports monthly for executives

· Communicate professionally with internal and external employees, customers, vendors, board members as well as various business contacts.

· Create, modify and maintain presentations, documents or spreadsheets, as requested.

EXPERIENCE

• Excellent verbal and written communication skills required
• Microsoft Office programs experience required
• Problem-solving and decision making
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Flight, transportation, hotel reservation experience required

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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