Executive Assistant/Office Manager

Job Description

ABOUT JOB

• Has a positive, service‑oriented attitude and takes pride in providing impeccable support to colleagues and clients.
• Is organized, thorough, and accurate, with the ability to manage multiple priorities while maintaining exceptional attention to detail.
• Is adaptable and ambitious, eager to take on new assignments and support the broader team as needs evolve.
• Is proactive—anticipating needs, asking thoughtful questions, and identifying solutions before issues arise.
• Works independently, follows tasks through to completion, and seeks guidance when needed.
• Exercises professional maturity, tact, and discretion when handling confidential or sensitive information.
• Communicates clearly and professionally, both verbally and in writing.
• Builds strong relationships across teams and offices, contributing to an inclusive and collaborative culture.

• Provide executive‑level support to senior leaders, including calendar management, meeting coordination, travel arrangements, and preparation of materials and presentations.
• Serve as a primary point of contact for clients, prospects, and colleagues, ensuring timely, professional communication and maintaining strict confidentiality.
• Manage Salesforce entries and reporting, including contacts, activities, opportunities, and basic support for colleagues in the Richmond office.
• Coordinate internal and external events, including scheduling, catering, logistics, and vendor relationships.
• Support office operations such as mail and check processing, food service oversight, and maintaining organized action‑item lists with regular status updates.
• Assist with onboarding new team members by scheduling introductions and integrating them into team routines.
• Track key projects and deliverables, follow up with stakeholders, and support special initiatives, proposals, and process improvements.
• Build strong working relationships across teams and proactively identify opportunities to support colleagues and enhance team efficiency.

• Minimum of 3+ years of administrative support experience; experience supporting senior leaders preferred.
• Bachelor’s degree preferred.
• Advanced Microsoft Office skills (Word, Excel, PowerPoint) and the ability to learn firm‑specific systems, including Salesforce.
• Superior written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.
• A proactive, adaptable, and resourceful mindset with a desire to continuously improve processes.
• Ability to work independently, follow tasks through to completion, and seek guidance when needed.
• Professional maturity, discretion, and sound judgment in handling sensitive and confidential information.

Are you interested in this position?

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