Executive Assistant / Operations Manager

Job Description

ABOUT JOB

We are looking for a highly organized, proactive, and resourceful Operations & Executive Assistant to support our founders

We are looking for someone who:

• Is very organized and proactive. Can anticipate needs before being asked
• Solves problems
• Is comfortable with some personal support to help founders stay focused on business

You will be a key operator in helping us scale while maintaining a high level of execution and organization. Part time trial that will quickly grow into a full time role

Responsibilities

• Responsibilities
• Help with Calendar + travel coordination
• Creating new systems, SOPs, and organization workflows
• Inbox + task management
• Supporting real estate transactions + client coordination
• Assisting in vendor communication + project coordination, May include site visits
• Assisting with some Airbnb operations. Possible occasional travel to short term rentals
• Occasional Assisting with design work (walk throughs or coordinating vendors)
• Share any new business tools discovered + proactive problem solving
• Identify opportunities to improve, streamline, and expand existing business operations
• Assist in launching any new projects, offers and business ventures
• Help scale operations across real estate, hospitality and design divisions
• Help manage virtual assistant

Must-Haves

• Extremely organized and detail-oriented
• Proactive — You may not always be given step-by-step instructions
• Comfortable with both business tasks and some personal
• Strong communication skills
• Tech-savvy
• Familiar with AI tools
• Reliable transportation
• Flexible schedule. Will have core weekday hours + some weekend support (advance notice when possible & will adjust hours for time off accordingly)

Bonus

• Experience in real estate, operations, Airbnb, social media or design
• Familiarity with tools like Asana, Claude, ChatGPT, Google Drive, DocuSign, Notion, Airtable

✅ This Role Is For You If:

• You take initiative without being asked
• You enjoy building systems and improving operations
• You naturally think, “there’s a better way to do this”

❌ This Role Is NOT For You If:

• You prefer clear instructions for every single task
• You wait to be told what to do
• You are uncomfortable making decisions independently

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#PA2ASSISTRevolution
#GlobalAssistantConnect
#BusinessEmpowerment
#VirtualPAPlatform #SkillMatchmaking
#EfficientAssistance
#QualityServiceConnection
#SimplifyDelegateThrive
#PA2ASSISTImpact
#EmpoweringCollaboration